ADMS Smart Solution · Legal
Privacy Policy
This policy explains what information ADMS handles when you use its account-based marketing workspace and optional third-party integrations.
Last updated:
1. Introduction
ADMS Smart Solution (“ADMS”, “we”, “us” or “our”) provides an online workspace for account management, brand and product information, marketing planning and optional integrations. This Privacy Policy describes information processed through app.admssmart.com.
By using ADMS, you should provide only information you are authorized to submit. This policy describes the functionality currently implemented in the application; it does not promise features that are not available.
2. Information We Collect
- Account and sign-in information: name, username, email address, phone number, password hash, account status, role and account preferences. Passwords are stored as password hashes rather than readable passwords.
- Workspace content: workspace membership and role, brand names and descriptions, website links, brand tone, product details, prices, contact or WhatsApp details, intended audiences and marketing notes.
- Marketing Brain content: requests and briefs you submit, relevant saved workspace and brand context, generated reports, edits and report history.
- Integration information: provider credentials or OAuth records that a workspace administrator chooses to connect, permission and connection status, provider account metadata and token expiry information.
- Operational information: session and “remember me” cookies, sign-in activity (which may include IP address and browser user-agent), audit events, and AI request usage, status, model, latency and token counts.
3. Facebook and Instagram Integration
If a workspace administrator connects a Meta account, ADMS sends the user through Meta OAuth. The current integration requests the ads_read permission. It reads the authorized Meta identity (ID and display name), granted permissions and accessible advertising-account metadata. We do not request Facebook Page publishing, messaging or lead permissions in the implemented OAuth flow.
ADMS does not currently read campaign insights or performance metrics, collect lead forms, manage Page messages, create or publish advertisements, or change advertising account settings. Facebook and Instagram services are operated by Meta and are subject to Meta’s own terms and privacy notices.
4. Meta Marketing API Data Access
With your authorization and subject to Meta’s permission and account access rules, the integration requests advertising accounts and may store each returned account’s Meta ID, account ID, name, currency, status and time zone. ADMS also stores the connected Meta user ID and display name, granted permissions, connection status and token expiry when supplied by Meta.
OAuth access tokens are encrypted before being stored by ADMS and are used to verify the connection, refresh the authorized account list and attempt to revoke access when disconnected. ADMS only requests the data needed by the currently implemented integration and only within the access granted by Meta and the user.
Disconnecting Meta removes the local integration record, including its stored token and account metadata, and ADMS attempts to revoke the authorization with Meta. If remote revocation cannot be confirmed, you can also remove ADMS from your Meta Business Integrations settings. See the Data Deletion instructions.
5. How We Use Information
We use information to provide and secure user accounts and workspaces, display and manage saved brand and marketing content, operate authorized integrations, generate requested AI responses, troubleshoot service issues, maintain usage and audit records, and respond to support or deletion requests.
ADMS does not use the current Meta integration to run campaigns or make changes to advertising accounts.
6. AI Processing and Third-Party Services
When you request a Marketing Brain response, ADMS sends your request and relevant saved workspace business context to OpenAI’s Responses API to generate that response. Depending on the request, relevant context can include saved brand or product information and a recent strategy. ADMS stores the resulting report and available generation and usage metadata in the workspace.
The implemented Marketing Brain integration does not automatically add Meta identity, access tokens or advertising-account metadata to the OpenAI request. If you manually include information in your prompt, that text is part of the request you asked ADMS to process. OpenAI processes API requests under its applicable terms and privacy documentation; review those terms for its retention and handling practices.
ADMS may also rely on its hosting, database, security and service infrastructure providers to operate the application. The precise provider locations and contractual retention settings are not published in the application and should be confirmed by the service operator.
7. Data Storage and Security
ADMS stores account, workspace and application records in its database. Provider credentials, including Meta OAuth tokens, are encrypted by the application before database storage using a server-side encryption key. Passwords are stored as hashes. Sessions use HTTP-only cookies, and the application marks session cookies secure on HTTPS connections.
These safeguards reduce risk but cannot guarantee absolute security. Keep your password private, limit workspace access to authorized people and contact us if you suspect unauthorized access. No third-party security certification is claimed here.
10. Data Retention
We retain account and workspace information while it is needed to provide the service, maintain workspace history, protect the service and meet applicable obligations. The application does not expose a self-service account deletion feature or a single published deletion period for all stored records.
Deleting a report from history may mark it as deleted while retaining its original content in the database for recovery. Audit and operational records may remain after an integration is disconnected. Residual copies may also persist in backups for their applicable backup lifecycle, where such backups exist. Contact us to request deletion and ask about information associated with your account.
11. User Rights and Data Deletion
You can disconnect Meta from the authorized workspace’s Integrations page. You can request access, correction or deletion of personal information held by ADMS by emailing admssmartsolution@gmail.com. We may ask for reasonable information to verify your identity and authority over the account or workspace before acting.
For practical instructions and what to include in a request, visit User Data Deletion. Deletion may be subject to legal, security, dispute-resolution and backup-retention requirements.
12. Third-Party Platforms
Meta and OpenAI are independent providers with their own services, terms and privacy practices. Your use of Facebook, Instagram or OpenAI services is also governed by the notices and choices those providers make available. ADMS is not responsible for the privacy practices of platforms outside ADMS’s control.
13. Children’s Privacy
ADMS is a business-oriented service and is not designed for children. We do not knowingly seek personal information from children. If you believe a child has provided personal information to ADMS, contact us so we can review the request.
14. Changes to This Privacy Policy
We may update this policy when the service or its data practices change. We will publish the revised policy on this page and update the “Last updated” date. Please review it periodically.
15. Contact Information
For privacy, data access or deletion requests, contact ADMS Smart Solution at admssmartsolution@gmail.com. Please do not email passwords, OAuth access tokens or other authentication secrets.